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RFID Technologies >> RFID Software >> ReALTrack RMS
About Us

Obtaining timely information is very essential in today’s businesses, delayed or misplaced files cost millions of dollars in terms of loss of clients, breach of trust, loss of contracts and valuable information. These catastrophes are common place in hospitals, government offices, attorney offices, business process outsourcing companies, or any organization for that matter.


Documents that include files, title deeds, Wills, Court papers or any paper work relevant to clients, needs to be “controlled”. Appropriate control results in efficiency, profitability and high-quality service.


ReALTrack-RMS is a physical file management and tracking system that employs RFID technology. This software does more than creation of files assisting in tracking, saving time and labor.


Records Management is the practice of identifying, classifying, archiving, preserving, or even destroying records. The International Standard on records management, ISO 15489: 2001 defines records management as, "The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records". ReALTrack-RMS complies with the ISO standards for physical record management.


Delay in a situation which demands the immediate location of files for a crucial client affects an organization's services and economically hurts it in terms of revenue generating capabilities.


ReALTrack-RMS is designed to effectively resolve record management issues that are limited to physical file tracking and management. ReALTrack-RMS is an efficient tool at forms and offices such as Courts, Insurance companies, Government, Medical related businesses, Hospitals, Banks and Real Estate organizations.

Features

Provides and maintains the complete life cycle implementation of files from their creation to deletion in the following ways:

Generic Integrated Working Environment for every office.

Supports both active as well as passive readers.

Supports fixed and mobile readers.

Reconciles RFID technology with Barcode technology.

Provides End to end tracking of files- from room to room and corner to corner.

Manages records from multiple departments within a single application.

Implements unlimited number of security groups restricting access to sensitive records and/or data.

Tracks records from the point of creation through archiving and final disposition.

Maintains complete audit histories of every record.

Implements an unlimited number of security groups restricting access to sensitive records and/or data.

100% SmartInstrument pluggable- RFID middleware compliant.

Easily integrates with existing software applications.

Seamlessly integrates with bar coding, color-coded labels, and Radio Frequency Identification (RFID).

Encourages end-users with intuitive interfaces.

Collaboratively designs and implements an unlimited number of retention schedules for archiving or destruction of records.

Maintains the integrity of records via proven record management practices.

Maximizes end-user accuracy and efficiency through improved work flow which includes automated data entry, records requisition, bulk exporting, and merging of duplicate records.

Analyzes process metrics identifying bottlenecks and potential workflow enhancement areas.

Exports track records to Microsoft Excel at each stage and is sent via email as an attachment.

Remote desktops have the provision to handle requests as well as receipt of acknowledgements from requester.

Tracks the exact location of the file in any part of the enterprise, be it in process or not.

Minimizes “lost” records with low-impact user compliancy and proven recovery strategies.

Provides customized reports on file tracking, non tracked files, acknowledgements etc.

Tracks lost files and raises an alarm when found.